THE PRIVACY POLICY

The policy: This privacy policy is for this website; www.jamiericketts.com and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

THE DPA & GDPR MAY 2018

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

CONTACTING US

This website, www.jamiericketts.com collects private user data using the following form: Contact Form – https://www.jamiericketts.com/contact, which generates emails sent to: jamie@jamiericketts.com.

The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible only by Jamie Ricketts and the administrators for www.jamiericketts.com at 1&1 IONOS Ltd (https://my.ionos.co.uk/). 1&1 IONOS Ltd never access or share this data other than by request from Jamie Ricketts.

By completing this contact form you agree to Jamie Ricketts contacting you about Jamie Ricketts Photography’s photography services. You will not be added to any mailing lists and will only be contacted by Jamie Ricketts personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Jamie Ricketts Photography which is hosted by GSuite and which can only be accessed by Jamie Ricketts. If you wish to request for any email(s) containing your personal information to be deleted, please email jamie@jamiericketts.com.

EMAIL MARKETING

Jamie Ricketts Photography does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.

CLIENT GALLERIES

Jamie Ricketts Photography creates a client gallery for most clients to whom photos are delivered as part of the services contracted. Jamie Ricketts Photography ‘s client galleries are externally hosted by Shootproof. Their GDPR compliant privacy policy and terms of use can be found here: https://www.shootproof.com/legal/privacy-policy and here: https://www.shootproof.com/legal/terms-of-use

To visit a Jamie Ricketts Photography client gallery you will be required to enter personal data (namely your email address), a password and check a box to confirm that you have read their privacy policy and terms of use. Your personal data (email address) will be stored within Shootproof’s system, on their servers and will be used to email you up to a maximum of four times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. Only Jamie Ricketts will have access to your personal data (email address) stored on Shootproof’s system on behalf of Jamie Ricketts Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Shootproof’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Jamie Ricketts.

By logging into a Jamie Ricketts Photography client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. If you wish to request for your personal data (email address) to be deleted from Shootproof’s servers, please email jamie@jamiericketts.com.

EXTERNAL WEBSITE LINKS & THIRD PARTIES

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

CLIENT DATA HELD ON FILE

We take care over the processes around looking after personal data stored on our physical systems. Jamie Ricketts Photography holds the following personal data of clients: names, address, email address, phone numbers -within soft copy and sometimes hard copy contracts as well as soft copy client planning documents. Soft copy contracts and planning documents are safely stored within my password protected home office computer and backed up to two external hard drives, as well as online private back up services. Client photos are safely stored within my password protected home office computer and backed up to two external hard drives. 

CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Jamie Ricketts Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Jamie Ricketts Photography as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Jamie Ricketts Photography as detailed in this privacy policy.

In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Jamie Ricketts Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do.

WITHDRAWL OF CONSENT

Anyone photographed by Jamie Ricketts Photography, whether a client or wedding guest, co-worker and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Jamie Ricketts Photography at jamie@jamiericketts.com specifying the photo in question. After receiving the request, Jamie Ricketts Photography will then remove the photo from online and printed display wheresoever it appears.

SOCIAL MEDIA POLICY & USAGE

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

DISPLAY OF IMAGES

We may display any photographs to promote Jamie Ricketts Photography on the Jamie Ricketts Photography website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Jamie Ricketts Photography ‘s client(s). The rights of the people captured in these photographs are protected by Jamie Ricketts Photography as detailed in this privacy policy.

IN SHORT

  • Your data is protected with Jamie Ricketts Photography

  • Jamie Ricketts Photography not pass on or sell your information to third parties.

  • Jamie Ricketts Photography will take all reasonable steps to secure your personal information and data.